Public works facility update

I made a request for an update on the transit portion of our new public works facility.  This has become more important because the federal government has ruled we must competitively bid our transit operations (I agree with this decision) before we have a place to store our buses (I disagree with this).

I think Rochester City Lines does a nice job, and not just because the owner will stop their buses so pedestrians (me) can cross streets downtown.  I expect they will continue to operate, but they must do so by a bid process.  I also expect that we will require a much simpler per hour rate as opposed to the massively chaotic two way accounting system that is currently in place.

JULY 21, 2011
TO: Mayor and City Council
FROM: Richard Freese and Tony Knauer
RE: TRANSIT OPERATIONS CENTER /PROJECT STATUS / BUILDING OPTIONS

The following update is provided regarding construction and completion of the Transit Operations Center. For the Council’s orientation we have defined three building spaces that comprise the Transit Operations Center. First is the transit operations area Building “A” which will house administrative and operations manager’s offices, dispatchers, drivers and training area. This area also includes shared space with Public Works such as lobby/ reception, conference rooms and copy center. The second area Building “B” is the bus storage which will include bus parking, wash, fuel and farebox collection areas. The third area or Building “E” provides space for transit maintenance bays and vehicle lifts.
In addition, the City has been notified by FTA that it must competitively bid the operation of its public transit services. The last notification from FTA is that an RFP for the current fixed route transit service currently provided by Rochester City Lines (RCL) must be competitively bid and a new contract awarded by 1/1/2012. It has been the intention of the City Administrator and Public Works staff from the beginning of the Public Works and Transit Operation Center Project to continue to contract with a private sector provider for operations of the fixed route service currently provided by RCL. The construction and completion of the Transit Operations Center will provide a turnkey facility for the operations of the private contractor. Contracting for operations with provision of a public facility is a common model. The transit operation areas will be complete and functional by July 2012.

Status of Construction

Building A is almost completed except for the interior fit-up of the transit operations area. This is being bid with under the Phase IV Project with a projected completion of July, 2012. Council authorized the advertisement of bids on July 18, 2011.
Building B (bus storage) has not been bid due to funding constraints. The estimate for the bus storage with indoor wash, fuel and farebox area is approximately $8 million. Staff continues to work on funding opportunities / grants for federal and state funds to pay 80% of this cost.
Building E (Transit Maintenance area) is almost complete with exception of the fit-up of the building. The vehicle lifts are installed. Fit-up will include additional electrical, mechanical and equipment. This is being bid out with the fit-up of Building A under Phase IV with a projected completion of July, 2012. The estimated cost of fitting out A and E is approximately $1.8 million.
The portions of Buildings A and E constructed to date plus the completion of the fit-up of Buildings A and E under Phase IV will provide a transit operations center with the exception of the bus storage.
To date, the City dollars have provided for approximately 18% of the cost.

Interim Option for Bus Storage
The goal of the City is to provide a complete and functional transit operations center as soon as possible to coincide with the bid award and start of the fixed route transit service provider. The move in of a private operator will be timed with completion of the operations area and a facility for inside bus storage. An interim strategy to accomplish this would be to refit and use a portion of the newly constructed Building “G” which is an unheated equipment storage building constructed for use by the Street Maintenance Division. The orientation of the building is convenient to the transit operations and maintenance areas. This could be accomplished by modifications to the doors and the addition of a low heat system and a few other amenities. A rough estimate of these changes to Building “G” is under $200,000.  Pricing for this Option will be accomplished by an addendum to the Phase IV specification going out to bid. It is intended that these modifications will be completed along with the Phase 4 fit-up of the transit operations and maintenance areas by July 2012. This would provide a complete and functional transit operations center by July 2012. The space would be returned to the Street Maintenance Division after the permanent bus storage area (Building “B”) is built.  During the time that Transit is utilizing a portion of Building G, Street Division equipment programmed for storage in Building G will remain at the “North Shop” located west of the Water Reclamation Plant.
Permanent Bus Storage

The construction of the permanent bus storage, Building B, with inside wash, fuel and electronic amenities is important to the future operation of the transit system. Staff would continue to work on funding. The estimated build out if funding was identified is about 9-12 months providing time for a Best Value process and construction. For instance, if funding was identified by January 2012 the bus storage could be complete and ready for occupation by January 2013.

JULY 21, 2011

TO: Mayor and City Council

FROM: Richard Freese and Tony Knauer

RE: TRANSIT OPERATIONS CENTER /PROJECT STATUS / BUILDING OPTIONS

The following update is provided regarding construction and completion of the Transit Operations Center. For the Council’s orientation we have defined three building spaces that comprise the Transit Operations Center. First is the transit operations area Building “A” which will house administrative and operations manager’s offices, dispatchers, drivers and training area. This area also includes shared space with Public Works such as lobby/ reception, conference rooms and copy center. The second area Building “B” is the bus storage which will include bus parking, wash, fuel and farebox collection areas. The third area or Building “E” provides space for transit maintenance bays and vehicle lifts.

In addition, the City has been notified by FTA that it must competitively bid the operation of its public transit services. The last notification from FTA is that an RFP for the current fixed route transit service currently provided by Rochester City Lines (RCL) must be competitively bid and a new contract awarded by 1/1/2012. It has been the intention of the City Administrator and Public Works staff from the beginning of the Public Works and Transit Operation Center Project to continue to contract with a private sector provider for operations of the fixed route service currently provided by RCL. The construction and completion of the Transit Operations Center will provide a turnkey facility for the operations of the private contractor. Contracting for operations with provision of a public facility is a common model. The transit operation areas will be complete and functional by July 2012.

Status of Construction

Building A is almost completed except for the interior fit-up of the transit operations area. This is being bid with under the Phase IV Project with a projected completion of July, 2012. Council authorized the advertisement of bids on July 18, 2011.

Building B (bus storage) has not been bid due to funding constraints. The estimate for the bus storage with indoor wash, fuel and farebox area is approximately $8 million. Staff continues to work on funding opportunities / grants for federal and state funds to pay 80% of this cost.

Building E (Transit Maintenance area) is almost complete with exception of the fit-up of the building. The vehicle lifts are installed. Fit-up will include additional electrical, mechanical and equipment. This is being bid out with the fit-up of Building A under Phase IV with a projected completion of July, 2012. The estimated cost of fitting out A and E is approximately $1.8 million.

The portions of Buildings A and E constructed to date plus the completion of the fit-up of Buildings A and E under Phase IV will provide a transit operations center with the exception of the bus storage.

To date, the City dollars have provided for approximately 18% of the cost.     

Interim Option for Bus Storage

The goal of the City is to provide a complete and functional transit operations center as soon as possible to coincide with the bid award and start of the fixed route transit service provider. The move in of a private operator will be timed with completion of the operations area and a facility for inside bus storage. An interim strategy to accomplish this would be to refit and use a portion of the newly constructed Building “G” which is an unheated equipment storage building constructed for use by the Street Maintenance Division. The orientation of the building is convenient to the transit operations and maintenance areas. This could be accomplished by modifications to the doors and the addition of a low heat system and a few other amenities. A rough estimate of these changes to Building “G” is under $200,000.  Pricing for this Option will be accomplished by an addendum to the Phase IV specification going out to bid. It is intended that these modifications will be completed along with the Phase 4 fit-up of the transit operations and maintenance areas by July 2012. This would provide a complete and functional transit operations center by July 2012. The space would be returned to the Street Maintenance Division after the permanent bus storage area (Building “B”) is built.  During the time that Transit is utilizing a portion of Building G, Street Division equipment programmed for storage in Building G will remain at the “North Shop” located west of the Water Reclamation Plant.

Permanent Bus Storage

The construction of the permanent bus storage, Building B, with inside wash, fuel and electronic amenities is important to the future operation of the transit system. Staff would continue to work on funding. The estimated build out if funding was identified is about 9-12 months providing time for a Best Value process and construction. For instance, if funding was identified by January 2012 the bus storage could be complete and ready for occupation by January 2013.

 

 

 

 

 

 

 

  

One comment

  1. o one seems to want to answer the question, why build this entire system if it is not needed, the current operator has said that busses do not need indoor storage. federal funds are still tax dollars.

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